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CONSIDERATION AND AWARDING OF BID NO. 1213-29 FOR THE PURCHASE OF COPPER METER YOKES FOR WATER METERS, HDPE METER BOXES WITH CAST IRON LIDS, AND WATER LINE REPAIR CLAMPS FOR THE LINE MAINTENANCE DIVISION.
ACTION NEEDED: Acting as the Norman Utilities Authority, motion to accept or reject all bids meeting specifications for Copper Meter Yokes, HDPE Water Meter Boxes with Cast Iron Lids, and Section 2; and, if accepted, award the bid to American Waterworks Supply as the lowest and best bidder meeting specifications.
ACTION TAKEN: _______________________________________
ACTION NEEDED: Acting as the Norman Utilities Authority, motion to accept or reject all bids meeting specifications for Section 1; and, if accepted, award the bid in the amount of $23.75 each to Ferguson Water Works as the lowest and best bidder meeting specifications.
ACTION TAKEN: _______________________________________
ACTION NEEDED: Acting as the Norman Utilities Authority, motion to accept or reject all bids meeting specifications for Sections 3-10, 12, 14-25, 27, and 29-42; and, if accepted, award the bid to OKC Winwater Works as the lowest and best bidder meeting specifications.
ACTION TAKEN: _______________________________________
ACTION NEEDED: Acting as the Norman Utilities Authority, motion to accept or reject all bids meeting specifications for Sections 11, 13, 26, and 28; and, if accepted, award the bid to HD Supply Waterworks as the lowest and best bidder meeting specifications.
ACTION TAKEN: _______________________________________
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BACKGROUND: Division Water Maintenance crews utilize repair clamps to effect repairs on ruptured water mains. These clamps come in various lengths and diameters and are used according to specific type and extent of the break. Division specifications require all-stainless steel repair clamps due to the soil conditions of Norman. Each manufacturer uses stainless steel technology and all repair clamps are compatible among suppliers.
Copper meter yokes are used in connecting the water meter and residual service lines to the City water main. A purchase of approximately 500-700 copper meter yokes is foreseen for the fiscal year ending June 30, 2013 (FYE 13).
Bid No. 1213-29 also provides competitive prices for the purchase of high-density polyethylene (HDPE) meter boxes and cast iron meter lids for approximately 500-700 water meter services. These purchases will be made during the fiscal year ending June 30, 2013 (FYE 13).
DISCUSSION: Bid No. 1213-29 provides competitive prices for the purchase, on an as-needed basis, for varied repair clamps, copper meter yokes for water meters, and meter boxes. Six vendors were invited to bid; five bidders responded. Bids were opened on September 6, 2012. The attached bid tabulation provides a complete accounting of these bids.
Bid prices for copper meter yokes increased 16.65% over fiscal year 2012's bid price due to copper and brass manufacturers' increased costs associated with meeting Senate Bill 3874, "Reduction of Lead in Drinking Water Act," as defined "Lead Free within the Safe Drinking Water Act:" (SDWA). Bid prices for high-density polyethylene (HDPE) meter boxes and repair clamps increased less than 1% over the current contract primarily due to fuel costs associated with shipping.
RECOMMENDATION: It is recommended that Bid No. 1213-29 be awarded to the lowest and best bidders as follows:
Bid No. 1213-29, Copper Meter Yokes, HDPE Meter Boxes with Cast Iron Lids, and Section 2, for 4"x6" repair clamps be awarded to American Waterworks Supply, Inc.
Bid No. 1213-29, Section 1, 2" x 6" repair clamps be awarded to Ferguson Water Works
Bid No. 1213-29, Sections 3-10, 12, 14-25, 27, and 29-42 which are various sizes of repair claims be awarded to OKC Winwater Works
Bid No. 1213-29, Sections 11, 13, 26, and 28; which are various sizes of repair clamps to HD Supply Waterworks
FYE 13 funds are available in Maintenance Supplies, Water and Sewer (031-5551-462.32-16)
Account Amount $48,921.86
Estimated Expenditure $10,000.00
Account Balance $38,921.86
FYE 13 funds are available in Maintenance Supplies/Meter Sets/Repairs (03105551-462.32-18)
Account Amount $55,845.90
Estimated Expenditure $40,000.00
Account Balance $15,845.90