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CONSIDERATION OF AWARDING BID 2021-4; CONTRACT K-2021-5 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND NASH CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $609,626; PERFORMANCE BOND B-2021-5, STATUTORY BOND B-2021-6, MAINTENANCE BOND MB-2021-3; FOR THE PICKARD AVENUE IMPROVEMENT PROJECT FROM KANSAS STREET TO ACRES STREET AND RESOLUTION R-2021-3 GRANTING TAX EXEMPT STATUS.
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BACKGROUND: In the Norman General Obligation Bond Election of 2016, voters approved the Street Maintenance Bond Program, a 5-year, 4-phase program to address maintenance needs on neighborhood streets. The four categories include (1) Urban Asphalt Street Rehabilitation, (2) Urban Concrete Street Rehabilitation, (3) Urban Road Reconstruction and (4) Rural Road Rehabilitation. Prior to the election, the City provided a list of all streets included in the program based upon the pavement condition data from the City’s current Pavement Management System. The following is the list of Road Reconstruction projects included in the 2016 GOB Election:
• 2017 - Lahoma Street - Gray Street to Nebraska Street
• 2018 - Lahoma Street - Nebraska Street to Hughbert Street
• 2019 - Walnut Road - South 2700 Block to Imhoff Road
• 2020 - McCall Drive - Chautauqua Avenue to Pickard Avenue
• 2021 - Pickard Street - Kansas Street to Acres Street
Pickard Avenue is located in an established residential neighborhood. The current roadway is constructed of concrete pavement with curb and gutter. The concrete pavement is in poor condition, and the substructure has failed in several locations along the 0.50 lane-mile stretch of the roadway. The reconstruction project involves removal of the existing pavement and curb and gutter, stabilizing the subgrade, installing new storm sewer, and placing new asphalt pavement and ADA-compliant driveways.
Engineering design for the Pickard Avenue Reconstruction Project was provided by Atkins North America, Inc. On March 14, 2017, City Council approved Contract K-1617-98 with Atkins North America, Inc. of Norman, Oklahoma in the amount of $112,900 for Final Design Services for the Street Maintenance Bond Reconstruction Project - Pickard Avenue from Kansas Street to Acres Street. On April 28, 2020, City Council approved Amendment #1 to Contract K-1617-98 to Atkins North America, Inc. in the amount of $19,500 for additional design services to address existing drainage issues for the Street Maintenance Bond Reconstruction Project - Pickard Avenue from Kansas Street to Acres Street.
DISCUSSION: Bid documents and specifications for the Pickard Avenue Reconstruction Project were advertised on July 30, 2020 and August 6, 2020 in accordance with State Law. Five (5) bids were received on August 20, 2020.
The low bidder is Nash Construction Company, Inc. of Oklahoma City in the amount of $609,626. This bid is $188,525 or 24% below the Engineer’s Estimate of $798,151. Staff has done a comparative analysis of these bids, and believes the bid to be competitive and represents a fair price. The bid tabulation is attached.
This project will be funded from Urban Street Reconstruction Project, Construction (account 50593385-46101; project BP0480).
If approved, construction of the Pickard Avenue Project will begin in October 2020, with an estimated completion of March 4, 2021.
RECOMMENDATION NO. 1: Staff has reviewed the bids and recommends Bid 2021-4 for the Pickard Avenue Reconstruction Project be awarded to the low bidder, Nash Construction Company, Inc. of Oklahoma City, Oklahoma, for $609,626.
RECOMMENDATION NO. 2: Staff further recommends that, upon approval of Bid 2021-4, the following contract and bonds be approved:
Contract K-2021-5
Performance Bond B-2021-5
Statutory Bond B-2021-6
Maintenance Bond MB-2021-3
RECOMMENDATION NO. 3: Staff further recommends that, upon approval of Bid 2021-4, Nash Construction Company, Inc., be authorized and appointed as Project Agent via Resolution R-2021-3 to avoid the payment of sales tax on materials purchases related to the project.