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CONTRACT K-1920-104: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND FREESE AND NICHOLS, INC., IN AN AMOUNT NOT-TO-EXCEED $413,665 TO PROVIDE ENGINEERING DESIGN SERVICES FOR THE CONSTITUTION STREET 2019 TRANSPORTATION BOND PROJECT FROM JENKINS AVENUE TO CLASSEN BOULEVARD.
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BACKGROUND: On April 2, 2019, the citizens of Norman voted in favor of a $72 million transportation bond issue, which includes nineteen (19) projects. With the anticipated $67 million in federal dollars being leveraged for these projects, approximately $139 million is budgeted for the nineteen (19) projects. Please see the attached project list and map showing the approved projects.
On August 19, 2019, City staff advertised Request for Proposal RFP 1920-16 to solicit Consulting Engineering Services for the fourteen (14) bond projects still requiring design. This RFP was written to select a group of approximately five (5) consultants to complete the design on the remaining 2019 Transportation Bond Projects that will be completed over the next ten (10) years. Twenty-two (22) proposals were received by the 4:00 pm deadline on September 12, 2019. The selection committee consisting of three (3) City staff (Scott Sturtz- City Engineer, Tim Miles-Capital Projects Engineer, and Paul D’Andrea- Capital Projects Engineer) and two (2) citizens (Luis Malave- ODOT Purcell Resident Engineer and Brent Everett- OU Assistant Director of Architectural & Engineering Services) shortlisted nine (9) consultant teams for interviews held on October 2, 2019. The five (5) consultant teams selected after interviews to complete the design on these projects are:
• Cabbiness Engineering, Norman
• Cowan Group, Oklahoma City
• Freese and Nichols, Oklahoma City
• MacArthur Associated Consultants, Oklahoma City
• Olsson Associates, Oklahoma City
These consultants will be assigned the various projects by City staff based on capacity, performance on their current projects and capabilities of their firm to complete a specific project.
DISCUSSION: The Constitution Street 2019 Bond Project located between Classen Boulevard and Jenkins Avenue will include roadway improvements and a new pedestrian sidewalk along the south side of the street. This project is anticipated to receive federal funds and is planned for construction in 2023. Freese and Nichols is currently under contract for the Jenkins Avenue Widening Project, which includes the realignment of Constitution Street east of Jenkins Avenue. They are also designing a 10-foot wide trail project on the north side of Constitution Street between Jenkins Avenue and Classen Boulevard. Due to the extensive amount of coordination that needs to occur between these three projects, staff has selected Freese and Nichols to provide engineering services on this Constitution Street Project. By using the same firm on these projects, it will ensure coordination between these three projects and reduce costs by not duplicating surveying and engineering services where these projects touch.
Freese and Nichols Scope of Services includes:
• Detailed Topographic Survey
• Geotechnical Testing
• Retaining wall design
• Design Plan submittals at 30%, 60%, R/W (65%), 90% and Final Plan stages
• Public Meetings and Stakeholder Involvement
• Preparing right-of-way acquisition documents
• Construction support and record drawings
Funding for these design services in the amount of $413,665 will come from the Constitution Street Bond Project Design (account Org 50594019, Object 46201; Project BP0421).
If approved, Freese and Nichols will begin work on this project to ensure coordination with the ongoing Trail Project and Jenkins Avenue Widening Project.
RECOMMENDATION: Staff recommends approval of Contract K-1920-104 with Freese and Nichols for the Constitution Street 2019 Bond Project in the amount of $413,665.