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AUTHORIZATION FOR EXPENDITURE NO. ONE UNDER CONTRACT NO. K-0910-55 WITH LEMKE LAND SURVEYING IN AN AMOUNT NOT-TO-EXCEED $73,580 TO PROVIDE SURVEYING AND DRAFTING SERVICES FOR THE FYE 12 SEWER MAINTENANCE PROJECT.
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BACKGROUND: In 2001, the citizens of Norman approved a five dollar per month maintenance fee providing for the systematic replacement of aged and deteriorating sewer lines throughout our system. The Sewer Maintenance Project FYE12 (SMP12) is rehabilitative in nature and includes replacement of almost 33,000 linear feet (LF) of sewer line and about 270 manholes. Deteriorated pipe will be replaced with thick wall, high density polyethylene (HDPE) sewer pipe, using primarily the pipe-bursting technique. The project area is generally bounded by Boyd Street to the north, Imhoff Creek to the west, Lakewood Drive to the south, and Elm Avenue to the east, with one supplementary area south of Boyd, west of BNSF (map attached).
On August 25, 2009, the Norman Utilities Authority (NUA) approved Contract K-0910-55 with Lemke Land Surveying for on-call surveying and drafting services. An RFP process was completed at that time. SMP12 is the type of project the on-call contract is meant to address.
DESCRIPTION: Staff desires to accept Lemke's estimate in an amount not to exceed $73,580, for surveying and drafting services to assist staff design of SMP12. The project scope and cost estimate is attached. The estimate is reasonable, in accordance with the terms and conditions of the on-call contract, and at the contract rates. The Fiscal Year Ending (FYE) 2013 budget for SMP12, Project WW0070, includes an unencumbered balance of $75,000 in Account 321-9338-432.62-01 for design, which is sufficient to fund the contract. This expenditure under Contract No. K-0910-55 is being brought forward for Council approval because it exceeds $25,000.
RECOMMENDATION: Staff recommends approval of Authorization for Expenditure No. One under Contract No. K-1213-138 with Lemke Land Surveying in an amount not to exceed $73,580 to provide on-call surveying and drafting services for the Sewer Maintenance Project FYE12.