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CONSIDERATION AND AWARDING OF BID NO. 1213-16 FOR INLET FRAMES, GRATES AND CURB HOODS FOR THE STREET MAINTENANCE DIVISION.
1. HEAVY-DUTY CAST IRON 3 FLANGE INLET FRAME
2. HEAVY-DUTY CAST IRON DOUBLE UNIT
(LEFT AND RIGHT) INLET FRAMES WITH FASTENING HARDWARE
3. HEAVY-DUTY CAST IRON CENTER SECTION INLET FRAMES WITH FASTENING HARDWARE
4. HEAVY-DUTY CAST IRON TYPE L GRATE
5. HEAVY-DUTY CAST IRON TYPE V GRATE
6. A - 6-INCH MOUNTABLE CAST IRON CURB HOOD WITH FASTENING HARDWARE
B - 8-INCH MOUNTABLE CAST IRON CURB HOOD WITH FASTENING HARDWARE
7. DETECTABLE WARNING SURFACE/ADA TRUNCATED DOME, 2 FEET X 4 FEET TILE, CAST IN PLACE, BRICK RED
ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 1; and, if accepted, award the bid to HD Waterworks Supply and Oklahoma Contractors Supply as the lowest and best bidders meeting specifications and Water Products of Oklahoma, Inc., as the alternate bidder.
ACTION TAKEN: ________________________________________
ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 2; and, if accepted, award the bid to HD Waterworks Supply as the lowest and best bidder meeting specifications and Oklahoma Contractors Supply as the alternate bidder.
ACTION TAKEN: ________________________________________
ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Sections 3 and 6A; and, if accepted, award the bid to Oklahoma Contractors Supply as the lowest and best bidder meeting specifications and HD Waterworks Supply as the alternate bidder.
ACTION TAKEN: ________________________________________
ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Sections 4, 5, and 6B; and, if accepted, award the bid to HD Waterworks Supply as the lowest and best bidder meeting specifications and Water Products of Oklahoma, Inc., as the alternate bidder.
ACTION TAKEN: ________________________________________
ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 7; and, if accepted, award the bid to Oklahoma Contractors Supply as the lowest and best bidder meeting specifications and Water Products of Oklahoma, Inc., as the alternate bidder.
ACTION TAKEN: ________________________________________
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BACKGROUND: The City of Norman's Street and Drainage Maintenance Program utilizes on a frequent basis inlet frames, grates and curb hoods in storm sewer installation and drainage improvements. Quantities of the materials purchased annually vary depending on individual project scope and unscheduled repairs and maintenance activities.
DISCUSSION: Bids were sent to eleven vendors and Bid No. 1213-16 was opened on September 13, 2012 with four (4) vendors' bids received for inlet frames, grates and curb hoods. The average unit price of the materials has increased over the 2012 bid price by 15.26%. The purchase contract for the materials is effective through October 31, 2013. Funding for inlet frames, grates, and curb hoods is provided in General Fund accounts for regular maintenance and operation and in capital Fund accounts for capital projects.
Funding for the materials is available in Account Numbers:
Street Division
(010-5021-431.33-99) Other Construction Materials $ 53,000
Storm Water Division
(010-5022-431.33-99) Other Construction Materials $ 29,000
Capital Improvement Projects FYE 2013
(050-9906-451.63-01) Force Account Drainage $ 105,000
RECOMMENDATION: Staff recommends Bid No. 1213-16 be awarded to the low bidder as shown above. Typically, materials are ordered well in advance of a project; however, short notice and/or emergency projects sometime make it difficult to obtain materials in a timely manner. Therefore, Staff further recommends the bid also be awarded to an alternate bidder so that the material will be available when the primary bidder cannot deliver in a timely manner.