Title
CONSIDERATION AND AWARDING OF BID NO. 1415-7 FOR THE PURCHASE OF AGGREGATE AND STONE FOR THE STREET MAINTENANCE AND STORM WATER DIVISIONS.
1. CLASS B BEDDING MATERIAL
2. #1 WASHED CHIPS
3. CONCRETE SAND
4. AGGREGATE BASE, TYPE A
5. TRAFFIC BOUND SURFACE COURSE, TYPE A
6. KILN DUST
7. SELECT BORROW SUBGRADE MATERIAL
8. AGGREGATE BASE, TYPE B
9. 3-INCH SURGE ROCK
10. 8-INCH RIPRAP
11. 12-INCH RIPRAP
12. 18-INCH RIPRAP
13. TOPSOIL
A. PICKUP - (NO BID RECEIVED)
B. DELIVERED
14. MANUFACTURED SAND
Body
BACKGROUND: The City of Norman Street and Storm Water Maintenance Programs utilize the following aggregate and stone on a regular basis throughout each year:
Section 1. Class B Bedding Material are used as bedding material and backfill for storm sewer pipe.
Section 2. Aggregate size #1 Washed Chips are used as the cover aggregate for bituminous surface treatments (i.e., chip sealing). This is the base course for a double bituminous application.
Section 3. Fine Aggregate for concrete, Concrete Sand is used in the snow and ice control program.
Section 4. Aggregate Base, Type A is used as base material for pavement construction. It is also used to stabilize an unimproved section line road.
Section 5. Traffic Bound Surface Course; Type A is used as the surface course of a gravel roadway. It provides a suitable gradation or blend of coarse, medium and fine aggregates for the construction of a gravel roadway surface.
Section 6. Cement Kiln Dust is used in Subgrade stabilization operations.
Section 7. Select borrow Subgrade material is used as embankment and causeway fill in roadway reconstruction operations.
Section 8. Aggregate Base Type B is used to stabilize unimproved rural section line roads comprised of sand and fine silt. It is also used as a component of a filter blanket beneath riprap for stream bank and channel erosion control.
Section 9. 3-inch Surge Rock is used to stabilize unimproved rural section line roads comprised of sand and fine silt. It is also used as a component of a filter blanket beneath riprap for stream bank and channel erosion control.
Section 10, 11, 12, Riprap is used for stream bank stabilization, erosion control in drainage ways and flood damage control. It is purchased in 8-inch, 12-inch and 18-inch diameters.
Section 13. Topsoil is used when the right-of-way is damaged during construction and grass replacement is required.
Section 14. Manufactured Sand is coarse sand for winter ice control and job site concrete mixing.
Quantities of aggregate materials purchased annually will vary depending on individual project scope, unscheduled repairs and maintenance activities. A total of 2,644 tons of a combination of these products were purchased with the FYE 2014 bid prices.
DISCUSSION: Bid No. 1415-07 was opened on September 18, 2014, with five (5) vendor bids received for aggregate and stone. The average unit price of these materials increased over the 2014 bid price by 1.15% reportedly due to the increased manufacturing and fuel related costs. If approved, the purchase contract for these materials is effective through October 31, 2015. Funding for the purchase of the various aggregate and stone materials is provided in various accounts in the General Fund for maintenance and operations uses and the Capital Fund for scheduled capital projects.
Funding for the materials is available in the following account numbers:
General Fund, Public Works Department, Street Maintenance Division
Weatherization (account 010-5021-431.32-17) - $36,290
Rock/Sand Materials (account 010-5021-431.33-03) - $28,600
General Fund, Public Works Department, Storm Water Division
Rock/Sand Materials (account 010-5022-431.33-03) - $15,000
Capital Fund, Capital Improvement Projects FYE 2014
Force Account Drainage Materials (account 050-9906-451.63-01) - $95,000
Rural Road Improvement (account 050-9696-431.63-01) - $387,500
RECOMMENDATION: Staff recommends Bid No. 1415-07 be awarded to the low bidder as follows:
Section 1 - Joe Brown Company, Inc. (Ardmore, OK) Lowest bidder; Bernie Mathes Trucking Inc. (Wheatland OK), Alternate bidder
Section 2 - Bernie Mathes, Trucking Inc. (Wheatland OK), Lowest bidder; Joe Brown Company, Inc. (Ardmore, OK) Alternate bidder
Section 3 - Bernie Mathes, Trucking Inc. (Wheatland OK), Lowest bidder; Dale Brown, Inc. (Ardmore, OK) Alternate bidder
Section 4 - T.J. Campbell Construction Co., (Oklahoma City OK) Lowest bidder; Bernie Mathes (Wheatland OK) Trucking, Alternate bidder
Section 5, 8, 9, 14 - Bernie Mathis, Trucking Inc. (Wheatland OK) Lowest bidder; Dale Brown, Inc. (Ardmore, OK) Alternate bidder
Section 6 - Silver Star Construction Co. Inc. (Moore OK) Only bidder
Section 7 - T.J. Campbell Construction Co., (Oklahoma City OK) Lowest bidder; Dale Brown, Inc. (Ardmore OK) Alternate bidder
Section 10 - Joe Brown, Company, Inc. (Ardmore OK) Lowest bidder; Dale Brown, Inc. (Ardmore OK) Alternate bidder
Section 11, 12 - Dale Brown, Inc. (Ardmore OK) Lowest bidder; Bernie Mathis, Trucking Inc. (Wheatland OK) Alternate bidder
Section 13 A, 13 B No bid