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CONTRACT K-1920-91: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND FREESE AND NICHOLS IN THE AMOUNT OF $827,005 TO PROVIDE DESIGN SERVICES FOR THE JENKINS AVENUE WIDENING PROJECT FROM IMHOFF ROAD TO LINDSEY STREET AS PART OF THE 2019 BOND PROJECTS.
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BACKGROUND: On April 2, 2019, the citizens of Norman voted in favor of a $72 million transportation bond issue, which includes nineteen (19) projects. With the anticipated $67 million in federal dollars being leveraged for these projects, approximately $139 million is budgeted for the nineteen (19) projects (please see the attached project list and map showing the approved projects).
On August 19, 2019, City staff advertised Request for Proposal RFP 1920-16 to solicit Consulting Engineering Services for the fourteen (14) bond projects still requiring design. This RFP was written to select a group of approximately five (5) consultants to complete the design on the remaining 2019 Transportation Bond Projects that will be completed over the next ten (10) years. Twenty-two (22) proposals were received by the 4:00 pm deadline on September 12, 2019. The selection committee consisting of three (3) City staff (Scott Sturtz- City Engineer, Tim Miles-Capital Projects Engineer and Paul D’Andrea- Capital Projects Engineer) and two (2) citizens (Luis Malave- ODOT Purcell Resident Engineer and Brent Everett- OU Assistant Director of Architectural & Engineering Services) shortlisted nine (9) consultant teams for interviews held on October 2, 2019. The five (5) consultant teams selected after interviews to complete the design on these projects are:
• Cabbiness Engineering, Norman
• Cowan Group, Oklahoma City
• Freese and Nichols, Oklahoma City
• MacArthur Associated Consultants, Oklahoma City
• Olsson Associates, Oklahoma City
These consultants will be assigned the various projects by City staff based on capacity, performance on their current projects and capabilities of their firm to complete a specific project.
Tonight’s agenda item is to award the Jenkins Avenue Widening project to Freese and Nichols, which is a high priority project in this program.
DISCUSSION: The Jenkins Avenue Widening Project located from Imhoff Road to Lindsey Street will also include the realignment of the Imhoff Road and Constitution Street intersections to form one intersection at Jenkins Avenue. The design of this project will be on an accelerated schedule, since no federal funds will be involved. City staff anticipates a spring 2021 bid opening with construction taking approximately 9 months to complete. This accelerated pre-construction schedule will require right-of-way acquisitions and utility relocations to begin in the summer of 2020.
Freese and Nichols was the highest ranked firm after interviews of the five (5) firms selected to complete the design on the 2019 Transportation Bond Projects. As a result, City staff selected Freese and Nichols to complete the design on this high-priority project.
Freese and Nichols Scope of Services includes:
• Detailed Topographic Survey
• Geotechnical Testing
• Traffic and Design Analysis
• Design Plan submittals at 30%, 60%, 90% and Final Plan stages
• Public Meetings and Stakeholder Involvement
• Preparing right-of-way acquisition documents
• Construction support and record drawings
Funding for these design services in the amount of $827,005 will come from the Jenkins Avenue Widening Bond Project, Design (account Org 50594019, Object 46201; project BP0417). These funds have been encumbered in Requisition Number 20200250.
If approved, Freese and Nichols will begin work immediately on the critical path items.
RECOMMENDATION: Staff recommends approval of Contract K-1920-91, between the City of Norman and Freese and Nichols, for the Jenkins Avenue Widening Project in the amount of $827,005.