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AMENDMENT NO. TWO TO CONTRACT K-1314-127: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND FREESE AND NICHOLS, INC., INCREASING THE CONTRACT AMOUNT BY $65,900 FOR A REVISED CONTRACT AMOUNT OF $429,300 TO RE-DESIGN THE INTERSECTION OF GRANDVIEW AVENUE AND ROCK CREEK ROAD TO A TRADITIONAL T-INTERSECTION INSTEAD OF A ROUNDABOUT.
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BACKGROUND: The Rock Creek Road Improvement Project will improve the remaining unimproved ½ mile of Rock Creek Road from Grandview Avenue to 36th Avenue NW. The project is included in the City’s FYE 2014-2018 Capital Improvement Program and is expected to be constructed in Fall 2023 when federal funds are anticipated to be available for this project. There has been significant development in the area which has generated the need for the improvements. Rock Creek Road currently carries 3,800 vehicles per day and an abundance of pedestrians and bicycle traffic.
On May 27, 2014, City Council accepted $246,009.99 in deferral funds from Brookhaven No. 41 Addition ($158,289.50), The Falls at Brookhaven Addition ($81,640) and C.P. Land Addition ($6,080.49). City Council also appropriated $246,009.99 in deferral funds from the Site Improvement Cash (Account 10-22411) to the Rock Creek Road Widening Project Design (Account 50595552-46201, Project TR0094).
On May 27, 2014, City Council approved engineering services Contract K-1314-127 with Freese and Nichols, Inc. of Oklahoma City, Oklahoma in the amount of $203,400 for the design of the Rock Creek Road Widening Project between Grandview Avenue and 36th Avenue NW.
On September 26, 2017, City Council approved Contract K-1718-62 and Resolution R-1718-42 with the Oklahoma Department of Transportation (ODOT) for the Right-of-Way and Utility Agreement on the Rock Creek Road Widening Project between Grandview Avenue and 36th Avenue NW.
On April 9, 2019, City Council approved engineering services Contract Amendment No. 1 to Contract K-1314-127 with Freese and Nichols, Inc. of Oklahoma City, Oklahoma in the amount of $160,000 for the design of the east Interstate Drive Project from Main Street to Robinson Street.
On December 10, 2019, City Council approved proceeding with Eminent Domain on Parcels 5 and 8, while rejecting Eminent Domain on Parcel 3. City Council also directed staff to redesign the Grandview Avenue/36th Avenue NW intersection from the current roundabout design to a traditional T-intersection in an effort to minimize impacts to Parcel 3.
Originally proposed improvements for the Rock Creek Road Widening Project include:
1. Widening Rock Creek Road from 2-lane to 3-lane between Grandview Avenue and 36th Avenue NW
2. Addition of 5-foot on-street bike lanes
3. ADA-compliant sidewalks on both sides of Rock Creek Road
4. Roundabout to replace 3-way stop at Grandview Avenue
5. Stormwater improvements
DISCUSSION: This is a contract amendment with Freese and Nichols, Inc. for the re-design of the Grandview Avenue/Rock Creek Road Intersection. Plans are currently 95% complete and the above mentioned intersection was originally designed to accommodate traffic utilizing a roundabout. At the December 10, 2019, Council Meeting, staff was directed by Council to re-design the intersection to a traditional T-intersection design in an effort to minimize impacts to the landowner located in the southwest quadrant of this intersection. Freese and Nichols will evaluate this intersection and develop a concept design for City Council approval before advancing the revised intersection plans back to the 95% stage. Evaluations will include traffic, intersection site distance, geometrics, storm drainage, lighting, pavement markings, signage and traffic control. Approximately 20 sheets from the plan set will require major revisions as well as quantity and cost estimate updates.
Funding for this contract amendment required a transfer for the full amendment amount of $65,900 from the Rock Creek Road Widening Project, Utilities Account (Org 50595552, Object 46201; Project TR0094) to the Design Account (Org 50595552, Object 46201; Project TR0094). These funds have been encumbered in Purchase Order 20005179.
RECOMMENDATION: Staff recommends approval of Amendment No. 2 to Contract K-1314-127, with Freese and Nichols, Inc. in the amount of $65,900 for additional design services for the Rock Creek Road Widening Project - Grandview Avenue to 36th Avenue NW.