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AMENDMENT NO. THREE TO CONTRACT K-1516-110: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, THE NORMAN MUNICIPAL AUTHORITY, AND ADG, P.C., INCREASING THE CONTRACT AMOUNT BY $263,000 FOR A REVISED CONTRACT AMOUNT OF $4,964,135.14 ADDING THE MUNICIPAL COMPLEX RENOVATION PROJECT TO THE SCOPE OF PROJECTS RECEIVING PROGRAM MANAGEMENT SERVICES.
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BACKGROUND: On February 23, 2016, City Council approved Contract K-1516-110 with ADG, P.C. (ADG) in an amount not-to-exceed $1,747,644.14 for the purpose of providing services including: facility assessment; planning and programming; architectural and engineering plan review; design and construction coordination; and construction observation for certain NORMAN FORWARD construction projects. Specifically, the Central Library, East Branch Library, Westwood Aquatic Center, Indoor Soccer Facility, Senior Citizen Center, Indoor Multi-Sport Facility, and Indoor Aquatic Facility.
Amendment No. 1 to Contract K-1516-110, increasing the contract amount by $130,037 for a revised contract amount of $1,877,681.14, was approved by City Council on June 27, 2017, which added additional program management services for Reaves Park, Griffin Park, and the Westwood Indoor Tennis Facility.
Amendment No. 2 to Contract K-1516-110 increasing the contract amount by $1,411,727 was approved by City Council on February 26, 2019, and included additional program management services for Ruby Grant Park, the Park Maintenance Building, and the Adult Softball and Football Complex.
DISCUSSION: Proposed Amendment No. 3 to Contract K-1516-110 provides for additional program management services for the Municipal Complex Renovation project. The services covered in this amendment are for Phase One of the renovations, which includes the Development Center in Building D (the former Norman Public Library, Central location); and Municipal Court in Building A, to be paid by funding from General Obligation Bond proceeds approved by the voters of Norman in 2008. Additionally, the first phase of renovations and improvements to Building 201 (“City Hall”) will also be included in Phase One of the overall project, which will include accessibility upgrades in the City Council Chambers and security modifications to the Administration offices and Central Files area, paid for with Capital Sales Tax funds.
The additional services proposed in Amendment No. 3 are crucial to the successful management of this project. The in-house time and expertise required to provide the levels and types of review, along with construction administration, is not available given the existing projects and current level of City staffing.
Funding for the City Hall renovations are currently in several different Capital Project Accounts and are proposed to be transferred to the single project account, by action in a subsequent agenda item. Once these proposed transfers are completed, funds will be available in Municipal Complex Renovation/Expansion, Design (account 50196644-46201; PayGo Project BG0075). Funding for the 2008 General Obligation Bond portion is available in Municipal Complex Renovation/Expansion, Design (account 50196644-46201; 2008 GO Bond Project BP0045).
RECOMMENDATION: Staff recommends approval of Amendment No. 3 to Contract K-1516-110 with ADG, P.C., increasing the contract amount by $263,000 for an overall contract amount of $4,964,135.14.