Title
CONSIDERATION AND AWARDING OF BID NO. 1213-13 FOR THE PURCHASE OF PORTLAND CEMENT CONCRETE PER CUBIC YARD FOR THE STREET/STORM WATER DIVISIONS.
SECTION 1
A - CLASS A CONCRETE LESS THAN 5 CUBIC YARDS
B - CLASS A CONCRETE 5 CUBIC YARDS OR GREATER
C - CLASS A CONCRETE WITH ONE PERCENT CALCIUM
D - CLASS A CONCRETE WITH TWO PERCENT CALCIUM
SECTION 2
A - HIGH EARLY STRENGTH CONCRETE LESS THAN 5 CUBIC YARDS
B - HIGH EARLY STRENGTH CONCRETE 5 CUBIC YARDS OR GREATER
SECTION 3
A - FAST-TRACK CONCRETE LESS THAN 5 CUBIC YARDS
B - FAST-TRACK CONCRETE 5 CUBIC YARDS OR GREATER
SECTION 4
A - 5-SACK GROUT MIX LESS THAN 5 CUBIC YARDS
B - 5-SACK GROUT MIX 5 CUBIC YARDS OR GREATER
SECTION 5
A - FLOWABLE FILL LESS THAN 5 CUBIC YARDS
B - FLOWABLE FILL 5 CUBIC YARDS OR GREATER
ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Sections 1A, 2A and 5A; and, if accepted, award the bid to Van Eaton Ready Mix as the lowest and best bidder meeting specifications, Metheny Concrete Products, Inc., as the first alternate bidder, and Dolese Bros Company as the second alternate bidder.
ACTION TAKEN: ________________________________
ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Sections 1B, 1C, 1D and 5B; and, if accepted, award the bid to Van Eaton Ready Mix as the lowest and best bidder meeting specifications, Kudron Ready Mix as the first alternate bidder, and Metheny Concrete Products, Inc., as the second alternate bidder.
ACTION TAKEN: ________________________________
ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 2B; and, if accepted, award the bid to Kudron Ready Mix as the lowest and best bidder meeting specifications, Van Eaton Ready Mix as the first alternate bidder, and Metheny Concrete Products, Inc., as the second alternate bidder.
ACTION TAKEN: ________________________________
ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Sections 3A and 3B; and, if accepted, award the bid to Dolese Bros. Company as the lowest and best bidder meeting specifications and Kudron Ready Mix and Van Eaton Ready Mix as the alternate bidders.
ACTION TAKEN: ________________________________
ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Sections 4A and 4B; and, if accepted, award the bid to Van Eaton Ready Mix as the lowest and best bidder meeting specifications and Kudron Ready Mix as the alternate bidder.
ACTION TAKEN: ________________________________
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BACKGROUND: The City of Norman's Street and Drainage Maintenance Programs utilize on a frequent basis the following types of Portland Cement Concrete:
1. Class A Concrete is used in pavement slabs, sidewalks, retaining walls, culverts, and all areas where reinforced concrete is needed. Calcium is used as an accelerating admixture to increase the strength of the concrete more quickly during curing. It is used in cold weather application; however, it is not an anti-freezing agent.
2. High Early Strength (H.E.S.) Concrete is used for driveway and pavement replacement.
3. Fast Track Concrete is used for emergency panel replacement in high traffic areas; the PSI is 3000 on 8-hour strength test.
4. Grout Mix is used with riprap, for bedding drainage pipe, and stabilizing plastic Subgrade.
5. Flowable Fill is used as a liquid concrete mix in bedding and backfilling culvert pipe and storm sewers where 100% compaction is required.
Quantities of each material purchased annually will vary depending on individual project scopes for scheduled projects and unscheduled repairs and maintenance activities.
DISCUSSION: Bid information was sent to five (5) vendors and Bid No. 1213-13 opened on September 13, 2012, with four (4) vendors' bids received for Portland Cement Concrete. The price of concrete materials has decreased an average of 0.03% over the 2012 bid price. Funding for Portland Cement Concrete is provided in several maintenance and operation accounts in the General Fund and in the Force Drainage account in the Capital Fund. The purchase contract for the materials will be effective through October 31, 2013.
Funding for the materials is available in Account Numbers:
Street Division
Street/Sidewalk Materials (010-5021-431.32-15) - $ 61,685
Concrete Materials (010-5021-431.33-01) - $ 65,500
Storm Water Division
Street/Sidewalk Materials (010-5022-431.32-15) - $ 40,000
Capital Improvement Projects FYE 2013
Force Account Drainage (050-9906-451.63-01) - $ 105,000
RECOMMENDATION: Staff recommends Bid No. 1213-13 be awarded to the low bidder as shown above and in the attached bid tabulation. We further recommend that the bid also be awarded to a first alternate bidder and a second alternate bidder so that the material will be available when the primary bidder cannot deliver it.