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CHANGE ORDER NO. FIVE TO CONTRACT NO. K-1213-67: BY AND BETWEEN THE NORMAN TAX INCREMENT FINANCE AUTHORITY AND CGC, L.L.C., INCREASING THE CONTRACT AMOUNT BY $20,728.11 FOR A REVISED CONTRACT PRICE OF $6,528,278.09 FOR THE LEGACY PARK PROJECT TO ADD ELECTRICAL OUTLETS FOR HOLIDAY AND FESTIVAL DECORATIONS AND BUDGET APPROPRIATION FROM THE UNIVERSITY NORTH PARK TIF FUND BALANCE.
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BACKGROUND: On January 22, 2013, the Norman Tax Increment Finance Authority (NTIFA) approved Contract K-1213-67 with CGC, LLC, in the amount of $5,897,900, which included the base bid and eight of the alternate bids. On June 11, 2013, NTIFA awarded Alternate No. 11 from the original bid in the amount of $865,000, establishing the total contract amount of $6,762,900 for the Legacy Park Project and also approved Change Order No. One for changes to the fountain package for a net deduct of $343,600 creating a revised contract amount of $6,419,300. On August 23, 2013, the City Manager administratively approved Change Order No. Two in the amount of $13,506, which included additional masonry work, storm drain inlets, water line clean out fitting and removing existing pavement. On February 11, 2014, NTIFA approved Change Order No. Three in the amount of $74,743.98 for additional footings, piers, electrical conduit and steel support for the stage structure. On May 14, 2014, the City Manager administratively approved Change Order No. Four which extended the contract date by 90 days due to inclement weather from the beginning of the project. There was no financial adjustment in Change Order No. Four.
DISCUSSION: CGC, LLC, has now submitted Change Order No. Five in the total net amount of $20,728.11. This change order includes three different items. The first item adds electrical outlets along the west side walkways that will accommodate holiday and other festival decorations. This request was brought by City staff following comments that were made during a previous City Council Study Session. The last two items are brought by the contractor and are cost deducts from roadway stabilization and asphalt base construction that was determined to be unnecessary. Following is a description of each item:
Electric outlets will be added at fourteen location along the walkway on the west side of the park, which will accommodate holiday and festival decorations. Cost for this item is $25,016.19 plus 15 days of installation time to the contract.
After removal of the existing paving on the south “wishbone” drive, it was determined that 342 square yards of asphalt base and stabilization was not necessary when constructing the new roadway. Eliminating the stabilization result in a cost deduct of $2,154.
Same as No. 2 above. Eliminating 342 square yards of asphalt base results in a savings of $2,134.08.
I have reviewed this change order request with Scott Howard who is our primary consultant on this project along with Kathryn Walker in the City Attorney’s Office. Both agree that the request is appropriate and recommend approval.
Copies of the Change Order document and back-up documentation are attached.
RECOMMENDATION: It is recommended that NTIFA approve Change Order No. Five in the total amount of $20,728.11.
It is further recommended that $20,728.11 be appropriated from the University North Park Tax Increment Finance Fund Balance (057-0000-253.20-00) to UNP Legacy Park, Construction (057-9518-431.61-01-UT0098) to provide funding for this change order.